Use cases

When Your Price List Is Huge and Dealers Go Quiet

AI for wholesale distributors and B2B suppliers: it answers routine stock-and-price questions, calculates MOQs and volume discounts for you, and finds new dealers before a competitor does.

  • 70–80%of inquiries are routine
  • secondsinstead of hours waiting
  • 3 monthsbefore dormant accounts surface
Book the 48-hour auditStart with the free site check
Warehouse worker checking pallets at a wholesale distribution center

In short

Who it fits
Wholesale and B2B distribution
What the AI takes over
Audit: where the money and dealers leak · AI agent answers stock-and-price questions 24/7 · Automated quoting: MOQ, volume discount, net terms
Fastest launch
5–7 days
Entry price
$750 — Revenue leak audit

Where the business actually loses money and time

  • Reps manually calculate MOQs and discountsEvery "what's the price on a pallet with net-30" means opening the price sheet, checking stock, and working out case-pack minimums, volume tiers and credit terms by hand. While the rep calculates, the buyer has already emailed a competitor.
  • 80% of inbound is routine stock checks"Is item X in stock," "what's your wholesale price," "when can you ship" — that's a lookup, not a negotiation. The rep who could be calling new distributors spends the day answering the same three questions.
  • No one is actively searching for new dealersThe dealer list grows by accident — word of mouth, a trade-show badge scan. No one sits down and checks who else in a given territory sells adjacent lines and might carry yours too.
  • Dormant accounts surface only at year-endA distributor ordered every month, then stopped — and nobody noticed for three months, until the annual numbers were pulled. By then they were already buying from someone else.
  • The emailer isn't the actual decision-makerA purchasing coordinator writes the RFQ, but a plant manager or owner signs off — and they're not on the thread. The deal cycle stretches into weeks of silence waiting for an answer that never comes back directly.

What can be automated right now

Six scenarios for wholesale distribution and B2B supply — from routine stock checks to finding new dealers.

Audit: where the money and dealers leak

In 48 hours we go through your actual process: how much time routine stock-and-price questions eat, where MOQ and discount calculations stall, how many dealers have gone quiet for over two months. You get a prioritized list with real cost, not a slide deck.

  • We pull your ERP/CRM export or price list and order history
  • We calculate the share of routine inquiries and the dormant-account list
  • You get a prioritized list of scenarios with numbers attached

A concrete list of what to automate first, and what it costsLaunch: 48 hoursOur service: Revenue leak audit

AI agent answers stock-and-price questions 24/7

The agent connects to your price list and inventory feed and answers instantly on your site, by email or chat: availability, price, lead time. Anything unusual — a large order, a custom discount — it hands to a rep with the context already attached, instead of just saying someone will get back to you.

  • We load your price list and stock feed into the agent
  • It answers on your site, by email and in chat
  • Non-standard requests go to a rep with full context attached

A distributor gets an answer in seconds, not after a rep calls backLaunch: 5–7 daysOur service: AI agent for your site

Automated quoting: MOQ, volume discount, net terms

Instead of a rep paging through the price list and a calculator, the agent builds the quote from rules you set: case-pack minimums, volume discount tiers, net-30 or net-60 limits per account, plus the EDI or ERP fields it needs to sync back. The rep reviews and sends — not builds from zero every time.

  • We define the rules: MOQs, discount tiers, net-terms limits per account
  • The agent builds the quote from those rules in seconds
  • A rep reviews and sends it — no manual math

A quote ready in a minute instead of a manual price-sheet huntLaunch: 7–10 daysOur service: AI Growth Sprint

AI finds the dealers nobody looked for

You describe who you sell to, and the free AI B2B lead search on our site finds a real company matching that description, verifies it exists and fits, and shows the route in — the right title to reach, on LinkedIn or by email. One verified contact free every month; once it's producing dealers, we run it continuously.

  • Describe your ideal dealer or buyer in the form on the site
  • AI verifies each company and shows why it fits
  • For a steady flow of new dealers, we run it on an ongoing basis

Your first verified dealer contact — free, in about a minuteLaunch: from 1 dayOur service: AI sales and demand engine

Dormant accounts get flagged before year-end

The agent watches each account's order rhythm and flags the ones that broke pattern — "ordered monthly, silent for six weeks." A rep gets a signal to call while the account can still be saved, not a list in December when they're already buying from someone else.

  • We connect order history from your ERP, CRM or spreadsheet
  • The agent flags accounts that fell out of their ordering rhythm
  • A rep gets a signal to call before it's too late

A dormant account is visible in weeks, not in a year-end reportLaunch: 10–12 daysOur service: AI agent for your site

A long deal doesn't die in silence

Someone at commercial-director level runs long deals from first email to signature: logging every touchpoint, flagging a write-back the moment a pause looks risky, and helping map who at the buyer's company actually signs off — often not the person running the thread. The owner gets one short summary across the whole network each month.

  • We log every contact and stage of each long deal
  • We help map who actually signs off at the buyer's company
  • The owner gets a short monthly summary across the whole network

No deal dies in silence, and the owner sees the whole network monthlyLaunch: from 1 monthOur service: Fractional CMO

What this looks like in practice

  • You share your price list and real inquiriesSend your price list, stock feed and a handful of real customer inquiries — from email, chat or calls. That's enough to see where the routine work is.
  • We build and test it on your own dataThe agent trains on your actual catalog and rules — MOQs, discounts, net terms. Before it talks to a customer, we test it against real requests with your rep.
  • It runs alongside your live repsThe agent takes the routine stock-and-price questions; a person still handles real negotiations and new dealers. No one gets replaced — the team gets freed from repetitive work.
  • We watch the numbers and tune itFor the first two weeks we track how much the agent closed on its own, where it got things wrong, and what to adjust. After that, we scale to other channels if it's worth it.

When this isn't worth it

  • If you have three to five regular accounts and the whole catalog fits in one person's head, automation will cost more than it saves.
  • If your price list and stock are still tracked on paper or in one person's memory, fix that into a spreadsheet or ERP first, then bring in AI.
  • If sales run entirely through tenders where every deal has unique terms, routine stock-and-price questions are rare, and the payoff will be much smaller.

What it costs

Questions owners actually ask

How much does this cost?
We start with a 48-hour audit for $750 — it shows where the money is and why. A turnkey AI agent starts from $950, an AI Growth Sprint from $2,250. After that we price by scope, not by the hour.
What if we don't have a CRM, just spreadsheets and an ERP export?
That's a normal starting point — most distributors run exactly that way. The agent connects to an ERP export or a shared spreadsheet; a CRM can be added later — usually after 1–2 months, once it's clear what should go into it.
How fast does this launch?
A stock-and-price agent: 5–7 days once we have your price list and inventory feed. A full quoting build with MOQ and discount rules runs 7–10 working days as an AI Growth Sprint.
Will the AI promise stock we don't actually have?
No — the agent only answers from your own feed, it doesn't invent numbers. If an item isn't listed or the data is more than 24 hours old, it says so directly instead of guessing.
We only sell to distributors, we don't have a retail storefront — does this even apply?
Yes, that's exactly the use case: the agent and the dealer-search tool work through your existing site, EDI feed, email or even a plain inquiry form — live in 5–7 days, no retail storefront needed.
How does AI find new dealers if we've never actively searched before?
You describe who you're looking for — territory, industry, company size — and the AI B2B lead search verifies real companies against that description. The first verified contact is free once a month; three at once cost $120, delivered within one business day.

Use cases

Where AI actually helps a small business, and where it doesn't

Start with the 48-hour audit

We'll show you how much time routine work costs, how many dealers have gone quiet, and what to automate first. The decision after that is yours — we just show the numbers.

Book the auditStart with the free site check

Author: Vladyslav, Founder & Forward Deployed AI Engineer, AiUse Agency10+ years in industrial B2B and IT — international marketing, sales and tenders; live client sites as proof.